Child Safety and Wellbeing Policy

Purpose

Sakura Education Foundation (SEF) Child Safety and wellbeing policy demonstrates our organisation’s commitment to the safety and wellbeing of children and young people by creating and maintaining a child safe and child-friendly organisation, where children are safe and feel safe.

SEF has zero tolerance for any action or omission that could foreseeably cause harm a child.

This policy informs all management, staff and volunteers of their obligations to act safely and ethically towards children and guides our processes and procedures that aim to ensure children’s safety and wellbeing across all areas of the organisation’s work.

Scope

This policy applies to board members, executive leadership, employees, volunteers, students and contractors for all activities in the organisation which involve or relate to contact with children.

Responsibilities

Board members, executive and non-executive leaders

Our board members, executive and non-executive leaders are responsible for ensuring that a strong child safe culture is created and maintained, and that policies and practices are developed and implemented effectively, in accordance with relevant legislation and standards.

Board members, executive and non-executive leaders will:

ensure effective child safety and wellbeing governance, policies, procedures, codes and practices are in place and followed, including risk assessment and management, external reporting, record keeping, information sharing and the Child Safe Code of Conduct
ensure recruitment, screening practices, induction and supervision processes support the organisations commitment with suitable staff to ensure the safety and wellbeing of children
model a child safe culture that facilitates the participation of children, families and staff in promoting and improving child safety, cultural safety and wellbeing
enable inclusive practices where the diverse needs of all children are considered
reinforce high standards of respectful behaviour between children and adults, and between children
promote regular open discussion on child safety issues within the organisation including at leadership meetings and staff meetings
encourage and facilitate regular professional learning for staff and volunteers (where appropriate) to build deeper understandings of child safety, cultural safety and child wellbeing
create an environment where child safety complaints and concerns are readily raised, complaints are responded to according to the organisations procedures and no one is discouraged from reporting an allegation of child abuse to relevant authorities

Employees, volunteers, students and contractors

All employees, volunteers, staff and contractors will:

participate in child safety and wellbeing induction and training provided by Sakura Education Foundation Ltd, and always follow the organisation’s child safety and wellbeing policies and procedures
act in accordance with our Child Safety Code of Conduct SEF Child Safe Code of Conduct
identify and raise concerns about child safety issues to the Chief Executive Officer or another leader in SEF
implement inclusive practices that respond to the diverse needs of

Definitions

Child / children: a person under 18 years of age. For the purpose of mandatory reporting in Queensland, child means a person under 16 or a person under 18 with an impairment of the mind.

Child abuse: There are four different types of child abuse:

physical abuse
sexual abuse
emotional abuse
neglect.

Child abuse can be a single incident or can be several different incidents that take place over time.

Under the Child Protection Act (1999), it does not matter how much a child is harmed, but whether a child:

has suffered harm, is suffering harm, or is at risk of suffering harm
does not have a parent able and willing to protect them from

Child sexual offence: is an offence of a sexual nature committed against a child and includes:

Indecent treatment of a child
Carnal knowledge with or of a child
Rape
Incest
Grooming a child (or their parent or carer)
Making child exploitation material
Maintaining a sexual relationship with a child

Cultural safety: an environment that is spiritually, physically, socially and emotionally safe for people, where there is no challenge on a person’s identity.

Emotional abuse: occurs when a child’s social, emotional, cognitive, or intellectual development is impaired or threatened. It can include emotional deprivation due to persistent:

rejection
hostility
teasing/bullying
yelling
criticism
exposure of a child to domestic and family

Grooming a child: (or their parent or carer) refers to the way some offenders form relationships and build trust with children, parents, carers, teachers and other children in order to get close to a child and create the opportunity for sexual abuse. It can be difficult to identify because the behaviour itself may not be abusive or sexual. Grooming can often occur online.

Harm: is defined as any detrimental effect of a significant nature on the child’s physical, psychological or emotional wellbeing (section 9 of the Child Protection Act 1999). For harm to be significant, the detrimental effect on a child’s wellbeing must be substantial or serious, more than transitory and must be demonstrable in the child’s presentation, functioning or behaviour.

Impairment of the mind: as defined in the Criminal Code, means a disability due to an intellectual, psychiatric, cognitive or neurological impairment (or a combination of these), which leaves the person with both:

a substantial reduction in their capacity for communication, social interaction or learning
a need for

Indecent treatment of a child: covers a range of conduct of a sexual nature. Examples may include:

fondling a child in a sexual manner
having the child touch a sexual body part
taking a sexual photograph of a

Mandatory reporting: the legislative requirement that all adults must report sexual offending against children to the police unless they have a reasonable excuse.

Neglect: occurs when a child’s basic necessities of life are not met, and their health and development are affected. Basic needs include:

food
housing
health care
adequate clothing
personal hygiene
hygienic living conditions
timely provision of medical treatment
adequate

Reasonable excuse: for not reporting sexual abuse against a child is not exhaustively defined in the legislation. It may include if:

you have already reported the offence to an appropriate authority, or you know another person has or will report it—for example, if you are:
you received information about the victim who is now an adult and you reasonably believe they do not want to reveal it to the police
you believe reporting the offence would endanger you or another person (other than the alleged offender).

You will not need to report an offence to the police if it has already been reported to an appropriate authority, such as Child Safety Services.

Relevant legislation and standards

Child Protection Act 1999

Child Protection Regulation 2011

Criminal Code (Child Sexual Offences Reform) and Other Legislation Amendment Act 2020

National Disability Insurance Scheme Practice Standards National Standards for Disability Services

National Principles of Child Safe Organisations QLD Human Rights Act 2019

United Nations Convention on the Rights of the Child

Working with Children (Risk Management and Screening) Act 2000 Working with Children (Risk Management and Screening) Regulation 2011

Related organisational policies and procedures

Client Records Management policy Code of Conduct policy Complaints and Feedback policy

Disciplinary Action and Termination policy and procedure External Reporting policy and procedure

Incident Management policy and procedure Performance Appraisal policy

Privacy and Confidentiality policy Recruitment and Screening policy

Risk Assessment and Management policy and procedures

Principles for Sakura Education Foundation Ltd

SEF has aligned our principles to the National Principles for Child Safe Organisations.

Principle 1: A commitment to child safety and wellbeing.

SEF puts into practice our commitment to child safety and wellbeing modelling a child safe culture at all levels of the organisation by:

A public commitment to child safety and wellbeing and the promotion and protection of children’s rights by the organisation and its SEF programs support children to work from a child rights-based perspective ensuring that their experiences are valued, that they are the experts of their own story and understand their own rights.
Child safety and wellbeing policies and procedures, and governance arrangements that facilitate their implementation.
Child Safe Code of
Risk assessment and management
Policies and guidance on record keeping, information sharing and external

Principle 2: Taking children’s right and responsibilities seriously.

SEF will implement the following strategies to enable children to have their rights respected, participate in decision-making, and have their voices heard.

Programs or resources the organisation uses to educate and engage with children about their rights, safe environments, protective strategies for staying safe and seeking help when needed.
Information or training provided to staff and volunteers to ensure they understand child rights-based approaches and are skilled at engaging with children.
Ways the organisation seeks the views of children and encourages their participation in decision-making, including on safety and wellbeing
Processes to regularly review opportunities for children’s
Policies and practices for seeking children’s consent for relevant

Principle 3: Involving families and communities.

SEF places clients and their experiences at the centre of its work by implementing effective communication and participation strategies for engaging with and responding to client’s diverse needs and those of their families and communities.

SEF’s child safety and wellbeing policies and procedures are made clear and accessible to families and communities through the SEF website and information in our office
SEF seeks the input of families and communities on the organisation’s approach to child safety and wellbeing, including when reviewing policies and procedures.
SEF engages with families and communities to build cultural safety and inclusion through partnerships and respectful relationships.
SEF has policies and practices for seeking parental consent for relevant

Principle 4: Respecting equity and diversity.

SEF creates an environment where children’s diverse circumstances and needs are recognised, and all children feel safe, welcome and included by:

Implementing policies on accessibility, anti-discrimination, cultural safety, diversity and inclusion.
Strategies used at all levels of the organisation to counter discrimination and exclusion, including guidance on creating environments that are safe and welcoming for all children.
Considering and addressing the needs of Aboriginal and Torres Strait Islander children, children with disability, children from culturally and linguistically diverse backgrounds, children who are unable to live at home, and lesbian, gay, bisexual, transgender and intersex children.
Providing and supporting training for staff and volunteers on identifying and responding to children with diverse backgrounds and needs.
Providing accessible, child-friendly and culturally safe information to children about the support and complaints processes available through the SEF website and information in our office.

Principle 5: Ensuring staff are suitable and supported.

SEF puts into practice its recruitment and staff development policies including screening, induction and supervision to ensure that staff and volunteers reflect child safety and wellbeing values in practice:

Policies or guidance on recruitment, including advertising, selection criteria, pre- employment screening, referee checks and duty statements that includes Child Safety and Wellbeing statements and information.
Systems for ensuring that all relevant staff have current working with children checks or equivalent background checks.
Induction training for all staff and volunteers on their child safety and wellbeing responsibilities, the organisation’s child safety and wellbeing policies and procedures, external reporting obligations (e.g. mandatory reporting) and the Code of Conduct.
Policies and strategies for ongoing supervision, support and performance management of staff and volunteers

Principle 6: Child focused complaints system.

SEF ensures that it has accessible and responsive complaints management processes that are focused on the needs of children and that their voices are always heard by staff and volunteers in the organisation by:

Having an accessible policy for receiving, responding to and investigating complaints of child harm or abuse that prioritises the safety and wellbeing of children. Complaints may relate to concerning conduct, misconduct or criminal
Providing child-friendly and culturally safe information to children, families and communities about how they can raise concerns and how those concerns will be responded to and investigated.
Responding to concerns or complaints relating to harm caused to a child by another child.
Policies on reporting to external authorities, record keeping and information sharing, and systems to ensure the organisation meets its reporting requirements and employment law and privacy obligations.
Training for staff and volunteers on the complaints process, their roles and responsibilities, reporting and privacy obligations, and responding to children who disclose abuse (including recognising the different ways that children may disclose).

Principle 7: Staff and volunteers knowledge, skills and awareness.

SEF promotes child safety and wellbeing by ensuring that staff and volunteers are provided with relevant knowledge and skills on an ongoing basis by providing to staff and volunteers:

Periodic training on children’s rights, child development, the organisation’s child safety and wellbeing policies and procedures, recognising signs of harm or abuse, responding to disclosures, understanding and responding to harmful behaviours by a child towards another child, record keeping, risk assessment and management, external reporting obligations, and creating culturally safe
Ongoing professional development and information exchange opportunities relating to child safety and wellbeing.
Strategies for ensuring that staff or volunteers who disclose harm or risk to children are supported.

Principle 8: Safe physical and online environments.

SEF promotes child safety and wellbeing in physical and online environments in order to reduce the risk of harm. SEF monitors the comments on our social media pages to ensure they are managed appropriately to maximise the safety of children who are interacting with SEF through our pages and programs. SEF is committed to ensuring processes include:

Risk assessment and management for physical and online environments that address risks arising from those environments, organisational activities, adult to child interactions and child to child interactions.
Staff and volunteers minimise risks without compromising children’s right to privacy, access to information, social connections and learning
Staff and volunteers use online environments in line with the Code of Conduct, an online safety policy and/or relevant communication protocols.
Provide information to children and families about physical and online safety and appropriate conduct in physical and online environments.
Promotion of cultural safety in physical and online
Meeting workplace health and safety responsibilities, as they relate to child safety and wellbeing.
Policies and procedures for ensuring that visitors to the organisation are appropriately logged and supervised.
Procurement policies that aim to ensure child safety and wellbeing when contracting third parties.

Principle 9: Review of child safe policies and practices.

SEF continues to reflect on and improve its child safety and wellbeing policies and practices.

SEF has a commitment to review this policy, and the organisation’s other child safety and wellbeing policies and procedures, on an annual
SEF engages children, families, communities, staff and volunteers in review processes and provides feedback on review outcomes.
SEF records and regularly analyses complaints, incidents and concerns in order to identify causes or systemic weaknesses and implements

Principle 10: Documenting policies and procedures.

SEF documents and makes available its policies and procedures for ensuring the safety and wellbeing of children and young people. All policies and procedures demonstrate our commitment to ethical, professional and safe services for children.